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Administrative Assistant 1

City of Toronto · Engineering & Construction Services, ECS Office of the Executive Director

This job in plain words

This full-time permanent role supports the Executive Director of Engineering and Construction Services at City Hall in Toronto, providing confidential administrative and executive support. It involves managing busy schedules, coordinating council reports and handling urgent requests from the Mayor's office and councillors.

Open to the public

Can you apply?

The page does not state eligibility, citizenship or work permit rules. The City says it is an equal opportunity employer.

Education
Not stated
Experience
Extensive experience supporting senior executives; considerable experience with reports, calendars and minutes.
Job type
Full-time, permanent, 35 hours per week, Monday to Friday.

What they ask for:

  • Extensive experience supporting senior management or executive teams.
  • Considerable experience preparing and editing complex reports and correspondence.
  • Considerable experience with calendars, meeting scheduling and minutes.
  • Extensive experience with Word, Excel, PowerPoint and Outlook.
  • Ability to handle confidential information with discretion and judgement.
  • Ability to work beyond normal hours and weekends when needed.

What you would do

  • Provide senior-level administrative support and advice to the Executive Director.
  • Manage daily schedules, meetings and business travel for executives.
  • Track correspondence and escalated issues from councillors and stakeholders.
  • Coordinate reports and briefing materials for Council committees.
  • Prepare confidential labour relations documents.
  • Take minutes at meetings and grievance hearings.

How to apply

The page does not describe the application steps. Use the official City of Toronto job posting to apply before the closing date.

Good to know:

  • Non-union position.
  • May need to work evenings, weekends and beyond normal hours.
  • Handles confidential labour relations documents.
  • Accommodation is available during the hiring process on request.

We wrote this summary automatically from the official posting. Only the posting on the City of Toronto career site counts: read it before you apply.

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