kandidatu France

Administrative assistant, student records manager

Université Paris-Saclay · State civil service

En français : Assistant administratif, gestionnaire de scolarité

This job in plain words

You work in the Doctoral Studies and HDR Service in Gif-sur-Yvette. You manage the files of PhD students and of lecturers or research officers (HDR), with extra support during the enrolment period.

Open to non-civil servants

Can you apply?

Open only to contract agents. People who are not civil servants can therefore apply.

Category
Category C (staff)
Diploma
Not stated
Contract
Contract agent, fixed-term contract (CDD) of 4 months.

The profile they want:

  • Good skills in IT management tools and office software (Word, Excel).
  • Ability to process databases and design dashboards.
  • Strong organisation and ability to handle several files at once.
  • Ability to apply procedures and rules.
  • Excellent people skills, diplomacy and confidentiality.

What you would do

  • Check, correct and validate enrolment files on ADUM.
  • Inform PhD students about their enrolment steps.
  • Manage HDR files in the APOGEE software.
  • Follow diploma requests and help issue them.
  • Fill in dashboards and sort the department's documents.
  • Answer requests by phone, post and email.

How to apply

Apply on the employer's website, using the link on the official offer on Choisir le Service Public.

Good to know:

  • Position vacant from 15/06/2026.
  • Start planned for September.
  • The job reinforces the team during the enrolment campaign.

We wrote this summary automatically from the official offer. Only the offer published on Choisir le Service Public counts: read it before you apply. Source: Choisir le Service Public (DGAFP), Etalab 2.0 licence.

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