kandidatu France

Assistant to the head of department

Conseil régional Provence-Alpes-Côte-d’Azur · Local government

En français : Assistant auprès du chef de service

This job in plain words

You assist the head of the protocol department at the Conseil régional Provence-Alpes-Côte-d’Azur, in Marseille. The job combines secretarial work, diary management and organising official events.

Open to non-civil servants

Can you apply?

Open to civil servants and contract staff. A person who is not a civil servant can be hired directly, because the post includes an entry-level category C grade. Open grades: administrative assistant and senior administrative assistant.

Category
Category C (staff)
Diploma
High school diploma (bac) · Baccalauréat to bac+2 (BTS secretarial studies) preferred
Contract
Civil servants (permanent staff, by transfer or secondment) and contract staff. For a contract worker: contract of up to three years, renewable up to six years in total.

The profile they want:

  • Advanced skills in Excel and Word
  • Rigour, responsiveness and confidentiality
  • Ability to screen, direct and pass on phone calls
  • Good writing and speaking skills
  • Knowledge of local institutions

What you would do

  • Assist the head of department with daily work
  • Keep the head of department’s diary up to date and manage their emails
  • Organise the weekly team meeting and write the minutes
  • Prepare protocol documents and invitations for the President
  • Handle phone calls and welcome visitors for the department
  • Follow up staff administration for the department

How to apply

Apply online on the employer’s website with your CV and cover letter. You can also send your application by post to the Human Resources Department.

Documents to send:

  • CV
  • Cover letter

Good to know:

  • Driving licence preferred
  • Some skills may be learned when starting the job or through training
  • The post holder may be asked to carry out any activity needed for the department or continuity of service

We wrote this summary automatically from the official offer. Only the offer published on Choisir le Service Public counts: read it before you apply. Source: Choisir le Service Public (DGAFP), Etalab 2.0 licence.

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