Secretary
European External Action Service (EEAS) · Brussels, Belgium
This post in plain words
This is a secretarial job in the Division for Democracy and Electoral Observation at the EEAS Headquarters in Brussels. The post gives general secretarial and logistic support to the Deputy Head of Division and the team, with regular contacts across the EEAS and the Commission.
Can you apply?
Only nationals of EU Member States who enjoy full rights as citizens can apply. Candidates must have a valid EPSO CAST result or be registered in the EPSO Permanent CAST for this function group.
- Languages
- Good working command of English; knowledge of French is an asset
- Education
- Post-secondary or vocational · Post-secondary diploma, or secondary diploma giving access to post-secondary education, plus three years of relevant experience
- Experience
- Three years of appropriate professional experience, including administrative support
- Contract
- Contract agent FG II; initial duration one year, renewable up to six years in total, subject to EEAS limits
What they ask for:
- Post-secondary diploma or equivalent, plus three years of experience
- Valid EPSO CAST or registration in the Permanent CAST
- Proven experience in administrative support
- Good sense of initiative, prioritisation and teamwork
- Sound computer skills, including MS Office and EEAS workflow tools
What you would do
- Provide secretarial support to the Deputy Head of Division
- Keep diaries, filter calls and handle correspondence
- Manage documents and register incoming and outgoing mail
- Organise meetings, briefings, visitors and working folders
- Organise missions, including travel, accommodation and expense statements
How to apply
Send your CV in Europass format and a cover letter, with your EPSO CAST number, and the signed conflict of interest declaration by email to the division, with the vacancy number in the subject line. Applications must arrive by the deadline.
Good to know:
- A SECRET UE/EU SECRET personnel security clearance is required, or the ability to obtain it through the Member State
- Pre-selected candidates without a valid CAST must sit the CAST exam
- A reserve list may be created and remain valid for one year
- Successful candidates must pass a medical clearance before signing the contract
How this kind of post works
The easiest way into the EU institutions for many people: register any time, get shortlisted, pass the reasoning tests and the interview.
We wrote this summary automatically from the official notice, published by EU Careers (eu-careers.europa.eu). Only the official notice counts: read it before you apply.
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