kandidatu Canada

Administrative Assistant 2

City of Toronto · Toronto Building, Various

This job in plain words

You will give administrative and program support to one of four sections in the Toronto Building Division, mainly to the Director and Deputy Chief Building Official. The job is permanent, Monday to Friday, 35 hours per week, at four City locations, and four positions are open.

Open to the public

Can you apply?

The posting is open to people who meet the requirements, and current City of Toronto employees are also eligible to apply. Citizenship or work permit rules are not stated in the posting.

Education
Not stated · Not stated in the posting.
Experience
Considerable experience in administrative support for senior management, drafting reports, and taking minutes. No number of years is stated.
Job type
Permanent, full time, 35 hours per week, Monday to Friday. Flexible hours may be needed during peak periods, including evenings and weekends.

What they ask for:

  • Considerable experience supporting senior management with administrative tasks
  • Considerable experience drafting and editing reports and correspondence
  • Advanced knowledge of Microsoft Office 365, including Word, Excel and PowerPoint
  • Experience taking minutes and tracking action items
  • Excellent customer service, organization and time management skills
  • Ability to work independently and handle confidential matters

What you would do

  • Provide direct support to the Director and Deputy Chief Building Official
  • Schedule appointments and coordinate section meetings and events
  • Prepare agendas, take minutes and track follow-up actions
  • Draft correspondence, reports and presentation materials
  • Handle confidential documents on labour relations, recruitment and payroll
  • Respond to enquiries and complaints from staff, the public and officials

How to apply

Apply online through the official City of Toronto job posting. Current City employees must select that option on the form and give their employee number.

Good to know:

  • Current City of Toronto employees cannot hold two different jobs
  • Work may require long hours, including weekends and evenings, during peak periods
  • Non-union position
  • Accommodation during the hiring process is available on request

We wrote this summary automatically from the official posting. Only the posting on the City of Toronto career site counts: read it before you apply.

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