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Medical Records Administrator Specialist

Veterans Health Administration · Department of Veterans Affairs

This job in plain English

This job is a Medical Records Administration Specialist in the Health Information Management section of the Business Operations Service at the Kansas City VA Medical Center, part of the Veterans Health Administration. The work covers managing a health records program and advising on health information processes. Hours are Monday to Friday, 7:00 am to 3:30 pm, with occasional travel and one vacancy.

Telework eligible1 vacancy

Can you apply?

Yes, if you are a U.S. citizen: this job is open to everyone.

  • Agency employees onlyOnly current employees of the hiring agency.
  • Open to everyoneAny U.S. citizen or national can apply. Some jobs also accept non-citizens; the announcement says so.

Other groups listed above may get extra consideration, for example veterans' preference.

You must be a U.S. citizen, a national, or someone who owes allegiance to the U.S. The job is open to the public, to current employees of this agency, and to employees of other federal agencies.

What you would do

  • Serve as a technical specialist on health information matters and advise on records.
  • Research and coordinate projects and studies of health records systems.
  • Analyze processes and recommend improvements to health information flow.
  • Assist with quality assurance studies of health records.
  • Serve as a liaison for electronic health record and clinical software rollouts.
  • Develop policies and procedures for using health records and health information.

Do you qualify for GS-5 to GS-11?

With experience: For GS-5, you need 3 years of creditable experience in medical records. It must include preparing, maintaining, and managing health records and health information systems, and show knowledge of medical terminology, medical records procedures, or medical coding. Higher grades need one more year of experience at the grade just below each level (GS-7 needs one year at GS-5, GS-9 needs one year at GS-7, and GS-11 needs one year at GS-9).

With education: A bachelor's degree or higher from an accredited school with a major in health information management, or a related degree with at least 24 semester hours in health information management or health information technology. You can combine education and experience to reach 100 percent. For GS-7, a bachelor's in health information management with a GPA of 3.0 or higher (or 3.5 or higher in major courses) can qualify. GS-9 requires two years of graduate study or a master's degree in a related field, and GS-11 requires three years of graduate study or a Ph.D.

Licenses and certifications you need:

  • Mastery-level coding certification from AHIMA or AAPC, such as CCS, CCS-P, CPC, COC, or CIC
  • AHIMA health information management certification, such as RHIT or RHIA
  • AHIMA Certified Health Data Analyst (CHDA)

How to apply well

What to send:

  • Resume with clear, specific details of your experience
  • Copy of your current certification (required)
  • Transcript if you use education to qualify
  • DD-214 if you claim veterans' preference
  • SF-15 if you claim 10-point veterans' preference
  • SF-50 or performance appraisal if you are a current or former federal employee
  • Separation notice (RIF) if applicable

How you will be rated: You will be rated on how well you meet the qualifications listed. Your resume and documents will be verified, and the agency will not assume anything about your experience. Missing information or documents may lower your rating or make you ineligible.

Tips for this job:

  • Upload a copy of your current coding or HIM certification with your application, because it is required.
  • Describe your medical records experience with specific dates and duties, since the agency will verify it.
  • If you use education to qualify, include your official transcript showing the required major or semester hours.

Good to know before you apply

Schedule: Full-time, Monday to Friday, 7:00 am to 3:30 pm. Occasional travel may be required.

Conditions of employment:

  • Must be a U.S. citizen
  • Urinalysis drug screen if the position is designated for testing
  • Selective Service registration for males born after 12/31/1959
  • Must be proficient in written and spoken English
  • Background and security investigation
  • Online onboarding and acceptable identification; REAL ID-compliant license required
  • 1 or 2-year trial period
  • Excepted service; does not confer competitive status
  • Annual seasonal influenza vaccination or approved exemption
  • Frequent visits to hospital areas and occasionally construction areas
  • Standing, sitting, bending, kneeling, and carrying light objects
  • Pending education or certification may allow tentative selection, but not hiring until met

We wrote this summary automatically from the official announcement. The announcement on USAJOBS is the only one that counts: read it before you apply.

Job details

Salary
$41,400 – $98,671 per year
Pay scale and grade
GS-5 to GS-11 · General Schedule
Location
Kansas City, Missouri
Appointment
Permanent
Work schedule
Full-time
Service
Excepted
Openings
1
Security clearance
Not Required
Travel
Occasional travel
Drug test
Not required
Supervisory
No
Occupation
Medical Records Administration (0669)
Announcement
CBSS-13102283-27-JB

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